MTA/848/2013 DESIGN & CONSTRUCTION OF STANDS AT INTERNATIONAL TRAVEL AND TOURISM FAIRS IN EUROPE FOR THE MALTA TOURISM AUTHORITY FROM SEPTEMBER TO DECEMBER 2013
1) Is the responsibility of Contracting Authority to pay for the connection & consumption of electrical power and water supply?
Stand builder has to take care of all forms, applications and connections. The costs of the actual connection by the fairground authorities and the consumption thereof is the responsibility of MTA
2) In tender page nr. 44 in paragraph is written “Contractor is responsible for cost of transport of boxes to and from MTA offices to WTM event”. Please provide us with approximate weight, volume and contain of the boxes.
Difficult to say. Requirements vary from year to year and from fair to fair. Boxes will contain promotional material, Maltese delicacies, Maltese wine, beer and soft drinks.
Prospective bidders are kindly requested to utilise the file (M GUIDE) and link for any logos / brand guidelines and photos required.
Tender in two lots for: Lot 1: the supply and installation of Security CCTV Systems near tal- Providenza Chapel (limits of Siggiewi), Hlantun (limits of Zurrieq / Safi) and Maqluba (limits of Qrendi) Lot 2: Mainteance of Security CCTV Systems at Providenza Chapel (limits of Siggiewi), Hlantun (limits of Zurrieq / Safi) and Maqluba (limits of Qrendi) (Part of the Maltagoesrural project)
The MTA would like to notify potential bidders that the timetable (article 2 of the ITT) should be replaced by this:
Clarification Meeting/Site Visit
(Refer to Clause 9.1)
Deadline for request for any additional information from the Contracting Authority
3rd April 2013
Last date on which additional information are issued by the Contracting Authority
6th April 2013
Deadline for submission of tenders /
Tender Opening Session
(unless otherwise modified in terms of Clause 11.3)
All other tender documents, conditions and requirements, which are not superseded by this Clarification, remain in place.
Terms of Reference, 4.2. Specific Activities no 9. Should read as follows:
9.All works proposed both at tendering stage and post the award of the tender need to show a clear understanding of the aims of the project.
Approval of overall concept design for folding information maps
3 weeks after signing of contracts
Launch of the first two Information Foldable Walks Leaflets (Design, Proofreading, Printing and Delivery - 30,000 X 2 = 60,000 total ) - English Version
2 weeks after approval of concept design
Translation of above 2 walks into German, Design, Proofreading, Printing and Delivery - 10,000 X 2 = 20,000 total
After 2 weeks
Translation of above 2 walks into French, Design, Proofreading, Printing and Delivery - 10,000 X 2 = 20,000 total
After 2 weeks
Provision of each walk in soft PDF copy that can be used for websites as well as provision of all artwork for future re-printing
At the launch of each walk.
Dear prospective bidders
Please note the following questions and answers given by the authority re this tender plus separate note re average walk length.
Proof Reading and Translation of text can we quote for every 100 words or is it possible for you to indicate and estimate total amount of words (in English language)
No. Quote must cover all walks. One must assume that approx there are 2000 words for each walk.
Is there a specific type of map that we need to purchase.
There are multiple maps which one can purchase from the private sector or government. The winning bidder must have the rights to use and modify such maps. Winning bidder must also modify it aesthetically (design wise) to make it more attractive. Rights must cover MTA at all times for usage and distribution.
With regards to Pictures can we quote per picture, or you can indicate an approximate amount of pictures needed.
No. One must assume that there are approx 15 pics for each walk. So quote must be total.
Note re walk length
Average walk length in km is 8km per walk.
To all Prospective Bidders
In reply to a query we received from an interested party, please note the following:
The specifications in this tender relate to technical features which are present in equipment available from different manufacturers across the globe.
The technology required for this project is aimed to give maximum video coverage for the investment cost, and to minimise the connectivity costs for the day to day running of the systems.
Deviations from the specified specifications shall be considered as long as the system offered does not compromise the video coverage resolution and data transmission and recovery features requested.
MTA/832/2012 - amendment to tender document
To whom it may concern
Please note the following amendment which supersedes the relevant section in the above mentioned tender document :
Q - You are asking for a "Maintenance team" to be ON SITE and not ON CALL for all the 19 Fairs. Please understand that for stands having less than 40 sq. mtrs. , it does not make financial sense to have a maintenance team on site but this service must be given ON CALL.
A - It has been decided that for stands of less than 40 sqm the maintenance team would on call and able to respond in 2 hours.
For stands over 40 sqm they have to be on site.
Clarification pertaining to: MTA / 825 / 2012
Q - In the tender dossier, the envisaged cost of the proposed construction and
finishing works is not given. Is a budget for the over-all conversion works
A - No, that is not available at this time.
Q - With reference to article 5.2 of the Terms of Reference, the duration for the
provision of architectural services is not provided. Considering that the
architectural services may be required also during the construction stage (to
provide further details, certification, billing etc.) Is it possible to have an idea of
the duration of the required services?
A - The duration of the required services is up until end December 2012 where
all required permits would have been submitted to MEPA.
Q - Phasing of the project may increase the duration of the project (therefore the
duration of the architectural services), if the premises is not made fully available
for the works. Is it envisaged to have the works carried out in phases?
A – This tender does not include works, vide reply above.
Q - Although the tender document mentions the provision of architectural services, it
is clear from today’s clarification meeting, that the architect is to provide services
related to mechanical and electrical design and installations (lighting, A/C &
ventilation, data, security, fire protection, lightning protection, etc.). Naturally
most M&E installations are required to be certified by an M&E Engineer. Are
these services related to M&E design & installations to be part of the
‘architectural services’ required under this tender?
A - Yes, M&E designs should be certified by an M&E Engineer and are required under this tender.
Q - During the clarification meeting, it was mentioned that the plans and some
elevations are available. Is it possible to have these drawings available in ACAD
A - The MTA has copies of the mentioned plans on a CD which will be given to all prospective
bidders. Bidders can either call for the CD personally at MTA offices, or request it sent by
Q - One of the tasks of the key expert providing the architectural services is to prepare
design and seek development permit from MEPA. Should MEPA require a laser
scan or a rectified photogrammetry survey of parts or all of the building,
considering that this task is particularly expensive, it is assumed that this cost is
born by MTA. Please confirm.
A - In that case, the cost will be borne by the MTA once it is approved by the Contracting Authority.
Q - Considering that in most similar buildings in Valletta, the courtyard has been
covered by a glazed structure, is a similar structure being considered in this
A – the MTA has taken no preferential decision in this regard, and is open to design proposal.
Q - The tenderer is required to provide a Power of Attorney. We understand that this
is required for tenderers in a Joint Venture or a Consortium. If the tenderer is an architectural
firm having a number of partners (and participating neither in a Joint Venture nor a Consortium),
is the Power of Attorney still required?
A - Yes, this is still required.
Q - During today’s clarification meeting, it was mentioned that some historical details
are available. Will this information be made available on the MTA web site as
A - No, there will not be any historical details uploaded on the MTA website for the moment.
Q - Volume 1 Section 3 – tender guarantee form, is required to be submitted with the
tender bid. As per article 20, considering that the ‘tender guarantee’ is the ‘bid
bond’, there is conflict with articles 16.1 (a) and 20, both of which state that no
bid bond is required. Please clarify.
A - No bid bond is required.
A performance guarantee though will have to be drawn up by the contractor (following award)
For 10 % of the contract value.
Q - The method of payment is not provided in the tender dossier, however, a form for
an advance payment is required to be submitted with the tender bid. Is it possible
to provide a schedule of payments tied up to the various tasks / activities or
A - That will be discussed, agreed and inserted in the contract which will be drawn up with the
Q - It is understood that any MEPA fees required in connection with the issue of
development permit will be born by MTA. Please confirm.
A - Confirmed, MEPA fees will be borne by the MTA.
Q - In Volume 3 section 2, article 3 requires the submission of a time-table of
activities. Kindly clarify whether the time-table of activities should cover the ‘preconstruction’
period or both the ‘pre-construction’ and the ‘construction stage’.
A - The timetable should cover both stages, ie the pre-construction and the construction stage.
Q - During the clarification meeting, it was mentioned that the 490 hours for the
architectural services identified in Volume 4 – Financial Bid ( item E) is to be
repealed. Item E does not appear in the schedule. Please confirm.
A - Correct. The 490 hours mentioned in Volume 4 should be deleted from the document. Please
ignore any reference made to the mentioned time factor.
Q - In article 6.1.2 of the Instructions to Tenderers - Key Expert 1 - the tender
requires ‘evidence’ related to the expert’s experience. Does this ‘evidence’ imply
a letter of reference from past clients ? Does a simple declaration drawn up by the
key expert suffice ?
A - Yes, a simple declaration from the key expert suffices.
Q - Is the requirement of 500,000 euros related to cost of project completed or cost of consultancy
fees for completed projects??
A - That is related to the cost of the completed projects.
Q - The requirement of the key expert clearly states that the person must have a proven experience of
10years in Civil Engineering. Hence are we to assume that the key expert does not have to be a PERIT??
A - The key expert has to be an architect with 10 years experience on similar projects. No experience in
civil engineering is required.
Q - From the TOR is it to be deduced that the contract period would run only up to the award of the contract
of works since at no part is mentioned that the winning consultant's services would be required during the
execution of the works. Kindly clarify.
A - The contractor is not required during the execution of the works other than to perhaps furnish any required
details or certification.
Q - Is the survey of the premises going to be provided, or does it form part of the scope of works of the tender,
since it is not listed as a separate item in the deliverables?
A - No, a survey of the premises will not be provided. If required, then this has to be provided by the contractor.
Q - Are existing services being kept and re-used?
A - If these are deemed serviceable, then they will be retained and re-used. But this will be the Contracting
Authority’s decision to be taken after is it suitably advised.
Q - Will you be able to supply the structural reports re replacement of beams and other dangerous structures
which have been carried out?
A - No, this information is not available as yet to the MTA.
Q - Permits at MEPA for this tender is to take care of both change of use and change in structure (if any)?
A - Yes, for both cases.
Q - Could you please clarify the scope of works? Does this include interior and architectural design, acquiring MEPA
permits, structural design and project management?
A - Yes, but not project management.
Q - Reference is made to Volume 4 – Financial Bid. This states that “The contractor must also provide a rate per hour ….”.
Is this to be indicated under the section “Provisional Item”?
A - This should be deleted. No hourly rate is required.
Q - Reference is made to pages 22, 27, 33, 34,36, 37, 38, 39, 41, 42 – kindly confirm that these have been purposely
A - Confirmed pages left blank.
Q - Kindly indicate what budget is available for this tender.
A - This is a departmental tender, capped at Euro 120,000 ex VAT.
Q - During the Clarification Meeting/Site visit, held on June 29, it was mentioned that a number of interventions are
required to both buildings. Are restoration works, with all preparatory works identified in Terms of Reference
clause 2.1, be limited to external facades only?
A - No, internal structures should be included as well.
Q - With reference to Volume 4, Financial Bid (page 56): Item mentioned Preparation of detailed BOQ’s outlining
the costs of the proposal, be limited only to the preparation, or should this be extended to the Specific Objectives
clause 2.2-3 of the Terms of Reference?
A - The BOQ’s should also cover the Specific Objectives (clause 2.2-3 of the Terms of Reference)
Q - Furthermore, kindly clarify whether following up to MEPA’s approved permit conditions fall under the contractual
obligations of the contractor.
A - Yes, following up to MEPA’s approved permit conditions fall under the contractual obligations of the contractor.